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Making Slideshows

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Audio problems can arise if your PowerPoint files contain linked audio file path. Linked audio doesn't work in PowerPoint. authorSTREAM currently supports embedded audio, audio added in PowerPoint through record narration feature of PowerPoint, and transition sound played across the slides. For linked audio (Only MP3 and WAV formats supported) and embedded (linked) video (Compatible with Office 2007 only) you have to use authorSTREAM Desktop- a free PowerPoint plug-in. authorSTREAM desktop handles linked media pretty well. [|Click here to see the difference between embedded and linked audio]. We support audio in the presentations only when: authorSTREAM indirectly supports ‘Linked Audio’ or ‘videos’ in PowerPoint with the help of a free desktop tool called authorSTREAM desktop. authorSTREAM desktop also lets you insert YouTube videos and images from Bing. You can find more information on how to install and use authorSTREAM desktop here. authorSTREAM supports audio added using PowerPoint's ‘Add Narrations’ feature, transition sound and embedded audio. authorSTREAM indirectly supports ‘Linked Audio’ or ‘videos’ in PowerPoint with the help of a free desktop tool called authorSTREAM desktop. authorSTREAM desktop also lets you insert YouTube videos and images from Bing. You can find more information on how to install and use authorSTREAM desktop here. If you want to create multimedia enriched presentations synced with pre-recorded audio or video file you need to use authorPOINT. Create your presentation with live audio or video from various devices such as a webcam, DV or mini DV camera, or any other USB or fire wire based device. You can use pre-recorded audio/video files (AVI, WMV, WAV and WMA) and sync them with PowerPoint. Convert your presentation in flash, preview, or add author information and upload on authorSTREAM with the upload feature. Read more…
 * It is an embedded audio (.wav) file in slides
 * It is a transition sound (.wav)
 * It is an audio added using PowerPoint's “Add Narrations” feature

Remember, hyper links inserted only on the images or text will work in the final output. Hyperlinks inserted on few shapes may fail to work in the authorSTREAM output.

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=**Slide Transitions**=

A slide transition is the visual motion when one slide changes to the next during a presentation. Transitions range from a simple //Cover Down//, where the next slide covers the current one from the top of the screen, to a //Wheel Clockwise// where the new slide spins in like spokes on a wheel to cover the previous one. You can also have slides dissolve into each other, push each other off the screen, or open up like horizontal or vertical blinds. While all this choice may seem like a great thing, common mistakes made are to use too many transitions, or to use one that doesn’t fit well with the subject matter. //In most cases//, find one transition that doesn’t detract from the presentation and use it throughout the show.

Choose **Slide Show > Slide Transition...** from the menu. PowerPoint slide transition speeds vary from slow, medium to fast. Most slide show presentations use slow to medium as the transition speed. Sounds can also be applied to the transitions, such as //applause// and //drum rolls//. Apply them to all slides, or to specific slides. Use only if they are applicable to the presentation.
 * 1) Make sure the //AutoPreview box// is checked at the bottom of the task pane.
 * 2) Scroll through the list of transitions shown.
 * 3) Click on several different transitions.
 * 4) Each time you select a different transition, the effect shows on the current slide.

In PowerPoint 2007

=**Timing Shows**= PowerPoint presentations can be designed to advance manually — with the help of a presenter — or automatically — in which slides advance on automatic cues — by preset timing. Automatic presentations are not simply used for trade shows or self-running kiosks. They are also ideal for use whenever you want to have a "hands-free" presentation and feel comfortable that the presentation will not need to be interrupted.There are two ways that you can accomplish this task.

1. The Slide Transition dialog allows you to set slide transitions and timing. You can assign a slide transition to a particular slide and also determine how many seconds lapse before the next slide appears.

2. To time automatic PowerPoint presentations using the Rehearsal dialog


 * Select **Slide Show** > **Rehearse Timings**. The slideshow starts, and the Rehearsal dialog is displayed.[[image:http://www.presentersonline.com/images/pic_tut_pow_timing1.gif width="198" height="54"]]
 * Advance through each slide at the speed you feel is appropriate.
 * When you are done with the presentation, a confirmation dialog appears — asking if you want to save the recorded times. Click **Yes** to save the times.
 * Assuming the presentation is automatic (designed to run without mouse clicks by the presenter), confirm this selection. Select **Slide Show** > **Set Up Show**.
 * Under **Advance slides**, make sure **Using timings, if present** is selected. Click **OK**.
 * During the slideshow, the presentation slides will advance at the time specified during the Rehearsal.

In PowerPoint 2007

=Grouping Items= Select each item on the slide that you would like to group by holding down the shift key to select them. Right click to open the menu while still holding down the shift key. Select Group. These items will now act as one item unless you ungroup them using the same procedure .

=Text Animation=

Select **Slide Show > Custom Animation...** from the menu.
 * Select the title, a picture or clip art, or text to apply the first animation.
 * With the first object selected, the **Add Effect** button becomes active in the //Custom Animation// task pane. Select a style of effect, such as //Entrance, Emphasis, Exit// or //Motion Path//. Choosing one of these styles will reveal a sub-menu with selections of animations.
 * Click on different animations and you will see a preview of the effect on your slide. Make your selection.
 * To modify the custom animation effect, select the drop-down arrow beside each of the three categories - Start, Direction and Speed.


 * 1) **Start**
 * On click - start the animation on the mouse click
 * With previous - start the animation at the same time as the previous animation (could be another animation on this slide or the slide transition of this slide)
 * After previous - start the animation when the previous animation or transition has finished
 * 1) **Direction**
 * This option will vary depending on which //Effect// you have chosen. Directions can be from top, from right side, from bottom and so on
 * 1) **Speed**
 * Speeds vary from Very Slow to Very Fast

After applying more than one custom animation to a slide, you may wish to re-order them so that the title appears first and objects appear as you refer to them.


 * 1) Click and drag on the animation in the task pane to move it to a new location.
 * 2) Use the Re-Order arrows at the bottom of the //Custom Animation// task pane to move the animation up or down in the list.

Apply additional animation effects to objects on your PowerPoint slide such as sound effects or dim the previous bullet points as each new bullet appears.
 * 1) Select the effect in the list.
 * 2) Click the drop-down arrow to see available options.
 * 3) Select **Effect Options...**

You can also create custom motion paths to animate graphics or objects.
 * 1) Right-click clip-art and choose **Custom Animation**
 * 2) Click the **Add Effect Button**
 * 3) Choose **Motion Paths**
 * 4) Choose **Custom Path**
 * 5) Choose **Free Form or Scribble**
 * 6) There are Green arrows (Beginning of path) and Red Arrows (End of Path) which can be adjusted
 * 7) Once the pathway is formed, click on the down arrow key located in the custom animation box and select **Effect Options**. This is where you can add sound to your animation.

In PowerPoint 2007

=Annotating on Slides During a Show=

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In PowerPoint 2007 Click on the Office button and slide down to the bottom right of the window that opens and then click on **PowerPoint Options.** When the **PowerPoint Options** window opens, click into the box to the right of **Show Developer tab in the Ribbon** and then click on the **OK** button in the bottom right part of the window. A new tab, **Developer**, is now on your ribbon. Click on the **Developer** tab to see the options available there. Click on the Text Box (ActiveX Control) button. The mouse cursor turns into a crosshair, which is a drawing tool. Click and drag diagonally to draw a text box large enough to type into.

=Adding Sound and Music=

If you wish to use a new sound, make sure you download and save the file on your computer, preferably in the same folder with your PowerPoint presentation. You can add sound files to your presentations from a variety of sources. For example, you can add sound files you download from the Internet or special sound effects CDs. However, PowerPoint does not recognize all sound file types. WAV and MIDI are two of the types it does recognize. There are two ways that you can manipulate the music icon so that it does not show during the presentation. You can drag the music icon off the slide while in edit mode. A second method is to click on **Slide Show** in the toolbar, select **Custom Animation**. When you click on the sound in the pop up box, a drop down menu appears. Select **Effect** **Options**. Unclick the **Hide while not playing box**. From this dialogue box you can also control how long the music will play during the presentation.
 * 1) Click on **Insert** ** menu > Movies and Sounds > Sound from File**
 * 2) Specify the drive and folder where the sound file is located. In the file list, click the sound file you want, then click **OK**
 * 3) PowerPoint may ask you whether you want the sound to play automatically or on mouse-click. If you choose mouse click, you will need to click the icon during the presentation to start it playing.

PowerPoint by default links to sound files greater than 100Kb. This means that if you embed your sound file into your PowerPoint presentation and send your presentation by email, or play your presentation on another machine, the sound file will not play. To embed your sound file into PowerPoint: 1. Choose “Options” from the Tools main menu and go to the General tab. 2. Set the value next to “Link sounds with file size greater than” to 5000 kb. This will allow you to embed sound files of up to 5 megabytes each. Enter a higher number if you wish to embed even larger sound files. 3. Click OK.

=Adding Music from CDs= You can also add CD music tracks to your PowerPoint presentations. However, you can only add the music tracks to slides. The track will not attach to objects, animations, or transitions. = =
 * 1) Select **Insert menu < Movies and Sounds < Play CD Audio Track**
 * 2) Under Play CD Audio Track, enter the music track number in the **Start** and **End Track** boxes provided. For example, to add the fifth track of the CD, type 5 in the **Start Track** box and in the **End Track** box. If you want to play just the first 30 seconds of the track, type 00:30 in the **End Track At** box.
 * 3) When you are finished, click OK. The CD icon will appear in the middle of your slide. You can resize this icon or move it to other parts of the slide.
 * 4) PowerPoint may ask you whether you want the sound to play automatically or on mouse-click. If you choose mouse click, you will need to click the icon during the presentation to start it playing.
 * 5) Make sure the CD is in the drive during your presentation. Otherwise, the music won't play.